6K

COMPANIES

45K

EMPLOYEES

100K

DOCUMENTS

E-Sense – Intelligence platform

Do You need

to monitor subcontractor compliance with legal requirements?
to be aware of who is currently working on-site – and whether they are fully qualified?
help in coordinating supporting services for your project?

E-Sense is a SaaS-based service for supply chain auditing, sourcing and construction project resource management. E-Sense is used by large-scale industrial operators and contractors internationally for demanding workforce and subcontractor chain management.

E-Sense is currently used by over 6000 companies to manage more than 45,000 employees and update and verify 100,000+ documents annually.

 

• Online audit
• Liability management
• Contract information reporting
• Scheduling
• Documentation
• Management
• Reporting

Companies involved in your project are employers, sometimes new and unknown. It is essential to make sure that companies pay their taxes and employee-related insurance payments on time. E-Sense's auditing and subcontractor chain management tools give you a full overview of the company base involved in the project.

ONLINE AUDIT & LIABILITY MANAGEMENT

E-Sense audit assignments are the answer to large-scale procurement organization for contractor auditing. The assignments can include a basic liability information inspection, but the audit can be enhanced to support your own contractor requirements. The audit is directly integrated into the workforce and access permit procedures. All company-related material and information is stored in the company database, where the contractors themselves have an access to maintain updated information on the companies. E-Sense can also retrieve company information from authorities and using software with some modern file transfer possibilities.

CONTRACT INFORMATION MANAGEMENT

The companies are managed in E-Sense from procurement to the end of the project. Companies are linked to projects via contracts. Contracts can consist of dynamic information on contractual values and specified contractual documents. The auditing process supports the contract management tool, documentation and scheduling. Any resource used on the project can be combined with the contract ID, thereby allowing for the efficient use of valuable workforce and asset data.

SCHEDULING

The type of work, company and workforce activity period and phases of the project give E-Sense users a great opportunity to monitor and manage the project schedule in a compact and pipeline view. You can set milestones and deadlines to all types of tasks and alert the contractor with any missing information. Share scheduling work with contractors by providing them access to their own scope scheduling. In larger projects our scheduling experts are able to support contractors.

DOCUMENTATION

E-Sense has been used for documentation management in nuclear and oil & gas projects. In addition to the system, we also have a strong set of documentation specialists to support larger documentation projects. We have developed E-Sense documentation to provide entire project DDL through contractor and stakeholder input. E-Sense and its expert service also shortens the approval period by redline procedure and milestone functionalities.

DIGITAL SIGNATURES

We use the most efficient modern technologies for the digital approval process. Named personnel will be constantly updated regarding any new action or input in documentation process. Our digital signature tools are perfect for redline procedure and document approval.

• Workforce management
• Time management
• Qualifications management
• Access control

E-Sense provides a dynamic set of project features to collect and manage worker data and documents. All workers are individuals and can be granted access to the E-Sense My Page. Employee information is often used by project safety, supervision and security departments.

WORKFORCE MANAGEMENT

We have a strong understanding of regulatory workforce information to be managed under different projects. With E-Sense, you are able to attach people to projects and obtain data with less manual effort via the contractor views and My Page views. Our administrative services keep you updated on any issues that require your attention. Our goal is to enable projects with a minimal number of manual forms or Excel sheets. With cross-departmental automation and software integration, E-Sense workforce information can be used a the master data tool for any kind of construction project or industrial area access permit services. We specialize in controlling workforce information throughout the entire subcontractor chain, from recruitment and auditing to employee reporting.

TIME MANAGEMENT

In order to achieve a complete project timesheet, E-Sense provides three methods for recording time worked: 1. Via access control timestamps 2. Via contractor site manager input 3. Via worker My Page input In addition to information on time worked, you can link work order or contract information to contractors. In this way, E-Sense makes it possible to approve all contractor invoice data and even achieve a project that requires no separate invoicing. Information on time worked can also be linked to projects phases and therefore used to monitor work progress. The time worked by all workers can be used in accident frequency reporting.

QUALIFICATIONS & SKILLS

Workers' qualifications and skills form the basis of a successful project. E-Sense provides a vacancy and scope related qualification management tool. All qualifications can be determined with an expiration date and supporting documentation to prove qualification validity. Qualification management can be integrated with the project access control. A person with missing or expired qualifications is turned away by the access control devices and the work supervisors have constant view of the qualifications status overall throughout the subcontractor chain.

ACCESS CONTROL

We have provided hundreds of access control devices to projects with 60 - 2,500 workers on site. We have proven our capacity and system uptime in the worst -case conditions. Our mobile and fixed access control system can be fully integrated into general workforce information management and is thus the best choice for project safety and security purposes of all kinds. We are able to provide access control for entire sites with a list of devices including: - Access control gates with hardware and software - Cards, card printers and cameras - Security tools, - HSE Supervisor and Security Mobile application - Digital signature equipment

• Reservation usage system
• Asset inspection
• Scaffolding management
• Mobile RFID solutions

Assets in E-Sense can be houses, office spaces, vehicles, tools, devices, lockers, vessels, scaffolding, cranes. E-Sense provides a shared platform within the project to combine company and people data to any kind of asset used in the project.

DYNAMIC ASSETS

E-Sense has dynamic asset types and assets. This means that the user is capable of creating a new asset type with new fieldset and documentation reuirements. E-Sense also includes basis for most common assets such as vehicles and accommodation details. Asset fields, such as alert dates, can be set to alert a certain maintenance company or just the contractor using the asset. Assets can also require certain qualifications for asset reservation or usage.

RESERVATION & USAGE

All users linked to your project can be set as eligible to reserve and use assets linked to the project. Asset costs can be combined with the usage information to invoice the based on hours used. Usage and reservation may require certain personal qualifications, so it is essential to link people with assets.

INSPECTION

Different types of assets need to be inspected differently. A car should be inspected once a year, while scaffolding needs inspecting on a weekly basis. E-Sense lets you select the correct inspection frequency for different types of assets. Inspection can be carried out via a mobile or desktop application. The inspection form is also dynamic and consists of documents, pictures and free text fields. The user dspecifies ownership and the current holder who is responsible for the asset.

MOBILE FRID SOLUTIONS

Our mobile applications support the newest RFID and GPS technologies. E-Sense can replace multiple Excel files and manual forms that include essential project asset data. We can provide a customised asset management mobile application with dthe desired inspection, reservation or timekeeping functionalities.

NYKYAIKAISIA TEKNOLOGIOITA

apuna käyttäen me kehitämme räätälöityjä digitaalisia ratkaisuja toimialan tarpeisiin. Asiakkaidemme haasteet liittyvät usein mobiilipalvelujen kehittämiseen, esineiden internetiin ja pilvipalveluihin. Tarjoamme apua myös järjestelmäintegroinnissa. Kehitämme ohjelmia ja sovelluksia useille alustoille ja teknologioille. Valitsemme teknologiat ja työkalut aina sen pohjalta, mitkä sopivat parhaiten asiakkaan liiketoimintaan, toimintaympäristöön ja käyttäjien tarpeisiin.

HAASTA MEIDÄT, NIIN PÄÄSET HYÖTYMÄÄN

• ammattitaitoisesta paikallisten lakisääteisten määräysten hallinnasta sekä kattavasta tiedonantovelvollisuuden alaisuuteen kuuluvasta raportoinnista
• vastuun jakamisesta erittäin kokeneen kumppanin kanssa
• yhdenmukaisista ja tehokkaista projektien resursseja koskevista tiedoista
• korkeimman tason tietoturvasta ja mahdollisimman pienestä määrästä Excel-taulukoita
• hyvämaineisesta asiantuntijapalvelusta
• kustannussäästöistä ja vaatimusten mukaisesta riskienhallinnasta projektin koko alihankintaketjussa.

 

CONTACT US AND LEARN MORE

Juho Koski
VP, Sales and Development

+358 400 277 049
juho.koski [at] enersense.eu

Jussi Hinkkanen
Sales Manager

+358 40 748 4186
jussi.hinkkanen [at] enersense.eu

E-Sense Support Service

+358 10 2926 230
support [at] e-sense.eu